Receptionist

Summary

Desired Candidate Profile

The successful candidate will have several years of experience in a similar role/ position with extensive office administration and correspondence experience. Effective communication skills are a must, as this candidate will be in direct contact with clients on a regular basis.

Job Description

• Provide administrative support to the management.
• Screen telephone calls.
• Organize and coordinate meetings, conferences, travel arrangements.
• Prepare and manage correspondence, reports and documents.
• File correspondence and other records like equipment manuals, software etc.
• Prepare various formats & reports for as per technical requirements.
• Maintain record of existing & new customers for follow up and business promotions.
• Maintain record of employee’s visas, labor cards, vehicle registration for timely renewals.
• Maintain record of all testing equipment’s calibration expiration dates.
• Coordinate with the technical dept. for record keeping of maintenance history of various equipments.
• Take, type and distribute minutes of meetings.
• Implement and maintain office systems, maintain schedules and calendars.
• Arrange and confirm appointments, organize internal and external events.
• Handle incoming mail and other material, set up and maintain filing systems.
• Set up work procedures, collate information and maintain databases.
• Liaison with internal & external contacts and coordinate the flow of information both internally and externally.
• Operate office equipment and manage office space.
• Handle clients’ queries & redress their grievances.
• Provide any other office assistance as and when required.

Suitable candidate is expected to have:

• Active, ambitious and having team spirit.
• Self-dependent and able to take right decisions and meet deadlines.
• Hard worker and willing to work under pressure and challenges.
• Fluent in English language, reading and writing.
• knowledge and experience of relevant software applications – spreadsheets, word processing, and database management
• Preferably having UAE driving license.
• Ability to work well with all levels of management and support staff

Key Competencies

• Verbal and written communication skills
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

Preference will be given to candidates having prior UAE experience in a similar role/ position.

Please forward your CV to [email protected]

We thank all applicants in advance however only those individuals qualified will be contacted.